You know the drill: the ridiculous deadlines, the non-stop barrage of emails, voicemails, phone calls, all those “I have a minute” interruptions, the constant worry that one of the many balls you’re juggling will sink fall unexpectedly. .When you are totally overloaded, all you want is relief, preferably quickly and easily. So try the latest organizational software or device. Or maybe read another book, take another time management class, or listen to a tape. from the latest time management guru
. It might go pretty well for a few days.
But soon you’re back where you were: snowy and with no realistic way out. .The idea is basically good.
But practically speaking, how many people are really able to do this consistently? Suggestions for your secretary to monitor your calls or close your office door to prevent interruptions result in everyone in the cubicle with no secretary everywhere struggling to “get secretary” and “open door” on their to-do – to put lists. Then there’s the traditional three-step system for planning and managing your day: Step 1: Get out your calendar and make a list of wishes you want to fulfill. Step 2: Use the
ABC label to prioritize each activity.
Step 3: Start with your highest priority tasks. Complete them all before moving on to lower priority tasks. Check off completed tasks until you’ve completed everything on your list. Leave your office with the warm, satisfying feeling of having successfully managed your time. This is how it works for you, right?
Be realistic! WHERE THE RUBBER MEETS THE ROAD Let’s revisit the traditional “calendar” approach. Is it a good idea to plan your day? Yes.
Should you write things down? Absolutely. Is it important to set priorities? Clearly. So ideally, the three-step process should work.
And in simpler times it certainly was. However, in today’s crowded world, even with the clearest values, this articulated approach is in many ways more idealistic than realistic. A more realistic approach is one that takes into account the reality that you have a lot more to juggle than just a to-do list. In fact, there are three things that need to be organized first and then managed: commitments (to self, to others, and to others),
Communication information. Keeping track of commitments, communications and information is also not an easy task. This is where the realistic part comes in. If you want to manage your time effectively, you have to be realistic.
Actionable solutions are those that are firmly rooted in reality. whose reality? Preferably yours. Take a look at these 5 professional and personal reality checks.